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Service

Set-up Payroll Administration

If you hire an employee, it’s essential to maintain accurate payroll records. But what exactly does payroll involve? What information should be documented? And how can you ensure compliance with all tax regulations? Bolder Launch can guide you in setting up your payroll system!

Staff Payroll

€510
  • per employee
  • issuance of salary slip
  • filing of wage tax return
  • tax calculation on salary
  • advice on 30% ruling (if applicable)
  • basic support on immigration services for expats (assistance with housing formalities, tax filing requirements, income tax)
  • complete statements/journals for corporate bookkeeping
Choose Plan

Bolder Launch offers payroll administration services for employers, owner-directors (DGAs), private employers, local and international businesses not established in the Netherlands. Our services include providing payslips to employees, assisting with employment contracts, maintaining communication with the Dutch tax authorities, and ensuring your compliance with Dutch regulations. We handle the administrative burdens and time spent managing payroll, giving you back the resources to concentrate on running your business effectively!

Before hiring your new employee, there are several things you need to take care of as an employer. Bolder Launch can register your company as an employer with the Netherlands Tax Administration (Belastingdienst).

Bolder Launch will set up your payroll in these steps:

December 31, 2018

Step 1. Register as an Employer

When you employ someone under an employment contract, you are required to withhold payroll taxes from their salary. Payroll taxes include:
– wage tax/national insurance contributions,
– social security contributions, and
– an income-dependent employer’s health care insurance contribution (Inkomensafhankelijke bijdrage, Zvw).
These payroll taxes must be paid to the Dutch Tax Administration through a payroll tax return. If you are hiring staff for the first time, you must first register as an employer with the Tax Administration. Upon registration, you will receive a payroll tax number and a payroll tax return letter, which outlines when to file wage tax returns. Additionally, you must inform the Netherlands Chamber of Commerce (KVK) that you are employing staff.

December 31, 2018
December 31, 2018

Step 2. Create new employee file

Collect and secure your employee’s personal information and employment contract. This should include details such as their address, contact information, and Citizen Service Number (BSN). Ensure all data is accurately recorded on file and verify the employee’s identity before they begin work.
Additionally, the personnel file should include documentation such as performance review reports, agreements on development opportunities, and records of leave and sick days.

December 31, 2018
December 31, 2018

Step 3. Set up Payroll Administration

Create payroll records. You are required to maintain payroll documentation for each employee. This should include details like gross wages, holiday pay, and any additional benefits such as a company car, travel allowances, or tips. Record the income relationship number (inkomstenverhouding, IKV) and indicate whether wage tax credit (loonheffingskorting) is applied.

December 31, 2018
December 31, 2018

Step 4. Salary payment & Payslip

Once your employee has worked for a specified period, typically one month, you will process their salary payment. This payment frequency can also be weekly or bi-weekly, as outlined in the employment contract.
For the first salary payment and whenever there is a change in salary, you are required to provide your employee with a payslip. While many employers issue payslips monthly, it is not mandatory to do so every month. Certain information must be included on the payslip, such as gross pay, net pay, and any deductions or offsets. Be sure to keep all payslips on file as part of your payroll records.

December 31, 2018
December 31, 2018

Step 5. Submit a Wage Tax Return to the Belastingdienst

You are required to submit your wage declaration to the Tax Administration every month or every four weeks. The declaration letter you receive will specify the periods for which you need to file. If you have 10 or fewer employees, you can use the tax return software available through Mijn Belastingdienst Zakelijk. For businesses with more than 10 employees, you must utilize commercial software to file your tax return.
It is your responsibility to ensure that the wage tax and national insurance contributions are calculated and submitted accurately. Failure to do so, or making errors in the process, may result in penalties.

December 31, 2018

Note:

Before we can issue the first salary slip, the Employer must be registered in the Netherlands and obtain a wage tax number. Bolder Launch can assist with such wage tax registration. It takes approximately 2 to 4 weeks to obtain a wage tax number in the Netherlands.

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