Last updated 03/07/2025
When launching a business in the Netherlands, one of the most frequently asked questions we hear is:
“Do I need a registered address in the Netherlands?”
The short answer is — yes, in most cases — but the specifics depend on your legal entity type, activity, and whether you’re operating as a Dutch or foreign entrepreneur. In this article, we break down exactly when a Dutch registered address is required, why it matters, and what options are available for different business setups.
1. What Is a Registered Office Address
In the Netherlands, the registered address (statutaire zetel) is the official legal seat of your business. It’s the address that will be listed with the Dutch Chamber of Commerce (KvK) and where government correspondence will be sent.
It is not the same as:
- A mailing address (used for informal correspondence)
- A physical office (used for day-to-day operations)
- A tax residence (used for determining tax jurisdiction)
2. When Is a Registered Address Required in the Netherlands?
✅ Private Limited Company (BV)
A registered address in the Netherlands is mandatory to incorporate a BV. Without a Dutch address, the notary cannot proceed with incorporation.
✅ Foundation (Stichting)
A Stichting also requires a Dutch registered address at the time of incorporation.
✅ Branch Office (Dutch Establishment of a Foreign Entity)
A Dutch address is required when registering a branch or permanent establishment of a foreign entity.
✅ Foreign Entrepreneurs Registering for VAT
In some cases, a Dutch registered address is not mandatory for VAT registration as a foreign entrepreneur. However:
- You must demonstrate Dutch-based business activity (e.g., warehousing, local sales, import/export).
- The Dutch tax authorities may request a local address or intermediary if economic activity is taking place in the Netherlands.
3. Does a Virtual Office Count as a Registered Address?
In some cases, yes — although in the Netherlands this is commonly called a “coworking space” and as long as the provider meets the compliance standards required by the KvK and tax authorities. The address must:
- Be able to receive official mail and maintain contact
- Be staffed or monitored by a corporate service provider (not just a mailbox)
- Be used in a legitimate business context (not for shell companies or “letterbox” practices)
Bolder Launch does not offer registered office addresses but can recommend popular providers such as Flexado, CIC, B. Amsterdam, Regus, WeWork— ideal for startups, holding companies, and remote founders.
4. Can I Use My Home Address?
If you are physically living and operating in the Netherlands, you may be able to register your business at your home address — but:
- It must comply with municipal zoning laws
- You must receive approval if your lease prohibits business use
- It must be accessible for correspondence and inspection
For foreign entrepreneurs, a Dutch home address is not an option unless you have official residency.
5. What If I Don’t Have a Registered Address Yet?
If you’re still exploring your market entry or haven’t secured a location:
You can begin with a registered address provider, such as those mentioned earlier. This can typically be arranged on the same day.
A registered address is required before the notary can execute the deed of incorporation. It must be in place during the incorporation procedure to ensure that the company can be officially registered with the Chamber of Commerce.
Once your operations expand, you may transition to a physical office address. For VAT-only registrations, we can advise on a case-by-case basis depending on your business activity.
Conclusion: Registered Address — Not Optional for Most Dutch Entities
Whether you’re setting up a Dutch BV, Stichting, branch, or applying for VAT registration as a foreign entrepreneur, having clarity on the registered address requirement is essential. In most cases, a Dutch address is not optional — it’s a legal prerequisite to get your business off the ground.
Even if you’re not physically operating in the Netherlands yet, there are compliant solutions available through licensed service providers. These ensure your company is properly registered and able to receive official correspondence.
Understanding when and how to arrange this address is a key part of avoiding registration delays and ensuring long-term compliance. If you’re unsure what applies to your case, it’s always wise to seek guidance before taking the next step.
Please contact us at launch@bolderlaunch.com / corporate@bolderlaunch.com or +31 76 230 0011 to learn more about how we can help expand your business in the Netherlands. We are more than happy to assist with guidance!
The publication has been prepared for general guidance on matters of interest only and does not constitute professional advice. You should not act upon the information contained in this publication without obtaining specific professional advice. No presentation or warranty (express or implied) is given as to the accuracy or completeness of the information contained in this publication, and, to the extent permitted by law, Bolder Business Services (Netherlands) B.V., its members, employees and agents do not accept or assume any liability, responsibility or duty of care for any consequences of you or anyone else acting or refraining to act in reliance on the information contained in this publication or for any decision based on it.
