Step Four: The housing of the company
Before the incorporation of the company, you need to consider the following matters:
- Your company will require a registered agent and a registered office address in the Netherlands, where company documents will be legally served.
- The registered office must contain a shareholders’ register, listing the names and addresses of all shareholders, the number of shares they hold, and the amount paid-up on each share
- A registered agent and a registered office are included as part of our Standard Incorporation Package
In case you are planning to rent your office, even before the formation of the company, you need to make sure you provide us with the rental agreement of the office so we can register the company at this address right away.
However, such a situation would be very uncommon. Almost 100% of our clients use our Registered Office service for at least 1 year, even if they open their own warehouse or office in the meantime. This way, they are certain that all important mail is properly received and processed, and they avoid any (unexpected) (legal) hassles or visits (from authorities) in their own office/warehouse.
Flexi Desk services, also called ‘Registered office’ are typically available starting at € 100 per month.
Aside from the legal address, it’s possible to use a separate mailing address for any incoming mail from the tax authorities. Typically such letters are sent directly to the accountant or bookkeeper. Bolder Launch can help you translate your Dutch government letters, or correspond with government agencies, as part of our Corporate Secretarial Servcie.
Requirements of a Dutch address to apply for a VAT number in the Netherlands
Is a local address required in the Netherlands to obtain a VAT number in the Netherlands? As described above, if you start a Dutch business you will require a registered office anyway. But overseas companies can also register for a non-resident VAT number in the Netherlands, without having a local branch. This typically is relevant in situations where non-European companies import goods via the Netherlands and require to pay VAT.
Alternatively, if you plan to start a Dutch business and apply for a VAT number, for example, to apply for the article 23 license (to avoid VAT on any imports), then a local address might not be sufficient. In order to apply for a local ‘resident’ VAT number, the business must be able to prove a strong economic relationship with the Netherlands. A registered office in the Netherlands might not suffice, and proof of a fully-fledged office, a warehouse, or the appointment of local staff, might be required.